MDO Enterprise Data Platform / Product Information Management

Product Information Management

Product Information Management (PIM) is a broad set of processes that ensures an organization can evaluate, identify, store, manage and access product information centrally and enrich product data.  

PIM provides a central product information system that works as a single interface for all enterprise-wide product-based information. It can store almost any information involving a product such as its description, pricing, product configuration, shipping, logistics, taxation, and other related items including product reviews.  

MDO PIM consists of: 

  • An e-market place for all B2B transactions related to Sourcing, Procurement, and Cataloging.
  • An EDI framework of exchanging data across systems after transactions.
  • An OCI framework for exchanging product data across systems before transactions.

The key modules for MDO PIM are: 

1 Company Profile 

The Basic Profile forms the facade of the company in the MDO application. It allows each company to maintain:  

  • The Company logo and banner which will be visible to others. 
  • Information on the company’s key personnel, address, website, number of employees, location.  
  • The Category of Sales/Procurement in which the company is involved, along with the target industry and key location of operation. 
  • Certifications of the company and its products. 
  • Financial and trade information which can include assets, liabilities and basic currency of transactions. 
  • The key products that the company deals in. 

2 Supplier Master 

MDO has a Supplier Master module which acts as a vendor database where all vendors can be registered and monitored. The Supplier Master captures basic details of the supplier and generates a user id for the vendor, which can be used by the vendor to login, set passwords and perform transactions. 

3 Customer Master  

Users can create a database of Customers with whom daily transactions can be completed through MDO. The Customer Master module captures the basic details of the company and generates a user id for the primary contact of the company, which is shared through an email notification. The customer thereafter can access MDO, set their password and collaborate with your team actively and perform actions/transactions. 

4 Catalogue 

The Catalogue is a complete register of items, products and services, with details on its various attributes. All products of the company are recorded under the Item Master through the Catalogue which can be categorized under sales or procurement items based on the business requirement. The item master maintained on external systems can be integrated with Catalogue to fetch item details into MDO. 

5 Shopping Cart 

The shopping cart includes the entire list of products that are being offered by all the suppliers to the buyer. 

6 Requisitions  

MDO Purchase Requisition master provides a workflow configured process in which PR can be generated by various users who are in turn approved by other users (Based on hierarchy or value of the PR or any other workflow criteria). This creates transparency and accountability, hence reducing unnecessary spending. Users can create requisitions for items which already exist in the product catalogue or create requisitions for new items which do not exist in the product list. Users can provide the quantity, estimated product requirement date and other details. This is then approved by the buyer or purchasing team and the finance team after which it can be converted into an RFQ or a Purchase Order. 

7 E-Sourcing 

  • RFX:  All the requisitions raised by the users are listed in the RFX generation page. The buyer has the option to change the requisition into an RFQ or a PO. The list can be easily filtered, and specific requisitions can be searched by the buyer. 
  • MDO allows users to create two types of auctions: 
    • Reverse Auction: The vendors bid for items by offering the lowest possible price. 
    • Forward Auction: Buyers compete to obtain goods or services by offering higher prices. 

8 Order Management 

The Order Management module in MDO is a complete solution for both buying and selling parties to maintain records of all the activities involved with products. It captures all the information from Purchase Order generation to the receiving of an Invoice. The Order Management process is completely integrated with SAP or other third-party systems. MDO retrieves/sends all data from the external system. The module is also EDI compliant for all parties who wish to maintain international standards of data exchange and integration.